New trends and expectations are reshaping the automotive industry. Inspired by the exciting new challenges associated with this revolution, Faurecia anticipates the future of mobility developing cutting-edge solutions for smart life on board and sustainable mobility. If you're willing to contribute and create value for tomorrow's cleaner and smarter mobility, Faurecia is the place to be. About Forvia Software Services:
Forvia Software Services is a dynamic and innovative company within the Forvia Group, specializing in delivering cutting-edge software solutions for the automotive industry. We work closely with leading OEMs to provide innovative applications that shape the future of in-car technology. Join us and be a part of the exciting journey to redefine the automotive software landscape. Position Overview:
We are seeking a highly motivated and skilled Office Manager to join our team in Lisbon, Portugal. This role is pivotal in driving the success of Forvia Software Services by providing critical support in various domains including legal and financial management, office administration, and fostering a collaborative work environment. Key Responsibilities: Legal: Complete NDA's - send to legal team and clients for reviewHelp with VISA process for foreign employees, liaison between employee and immigration lawyers. Complete forms for the employerManage external consultants' contracts: creation, modification and renewal.Participate in ISO audit (HR and General)Financial: Accounts payable Office BudgetMonthly reporting of expenses, administrative topicsHR: Onboarding and departuresJob positions posting (internal and external)Company policies updatesUpholding of Company Culture Support in organizing the TrainingsUpdating internal HR tools (org chart, employee HR portal)Office: Liaison with Forvia, JVs and different geographical entities for the purpose of organization Liaison with building managementKitchen & office supplies inventory (Perks,purchasing, maintaining)Keep office in order (reorganize, arrange)Security (alarm system, card access)Logistics (events, team activities, travel plans, shipping, mail)Team equipment purchasing (devices, equipment, …)Purchase order and payment follow up for external servicesGeneral: Coordinate with various staff for operational support activities, serve as a liaison between departments in the resolution of day-to-day administrative and operational problemsSupport all teams on a daily basis both physically and remoteSupport random requests Qualifications:
- Bachelor's degree in Business Administration, a related field. Master's degree is a plus.
- Proven experience in HR/Office management, preferably in the tech industry.
- Strong analytical skills and the ability to translate data into actionable insights.
- Exceptional communication and interpersonal skills to collaborate effectively with teams, clients, and external agencies.
- Strong problem-solving abilities to identify issues, develop solutions, and drive improvements.
- Knowledge of the automotive industry is a bonus.
- Fluency in English and Portuguese is required.
Why Join Forvia Software Services:
- Opportunity to work at the forefront of automotive software technology.
- Collaborative and innovative work environment.
- Competitive salary and benefits package.
- Career development and growth opportunities within a rapidly expanding company.
- Be part of a global organization dedicated to shaping the future of mobility. Faurecia is an Equal Opportunity Employer.
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