Job Type:PermanentBuild a brilliant future with Hiscox About HiscoxHISCOX is an international insurer specialized in the market of luxury goods & property, and high-end professional insurance. As experts in risk we give people and businesses the confidence to realise their ambitions. With offices in 9 European countries we have a very international staff and encourage a culture that fosters inclusion and collaboration, offering exciting opportunities for personal and professional growth.In our Lisbon office we have the privilege of employing approximately 500 exceptional professionals representing 29 diverse nationalities. Despite our central location within the city, we recognize the importance of maintaining a healthy work-life balance. As part of our commitment to our employees' well-being, we provide a 35-hour workweek along with the option for a hybrid working schedule.Your roleYou will play critical role in the core of our business, providing executive and administrative support to both our European Chief Operation Officer(COO) and European Chief Technology Officer (CTO).You will operate in the middle of the European Change, Data, and IT teams and closely to several significant projects and programmes currently being delivered within Hiscox Europe.You enjoy managing multiple tasks simultaneously and focus on delivering high quality results while meeting ambitious deadlines. You embracenew challenges and are keen to learn and develop. You love being in a position where all roads run together and enjoy organizing your managers' business lives,working with multiple personalities and culturesas a reliable partner.Your key responsibilitiesManage complex and busy diaries and coordinate internal and external meetings.Act as the first point of contact for internal and external stakeholders, ensuring professional communication and representation of the company.Manage correspondence (email), including summarization and prioritization.Help in preparing documents, reports, and presentations.Manage action points and follow-ups to meet deadlines.Coordinate and facilitate meetings, taking minutes and following up on action items.Book international trips and hotels, submit and handle personal expenses.Coordinate with other management assistants across the organization.Help embed the usage of Microsoft SharePoint, Teams and other digital collaboration tools in day-to-day executive and team's lives.Organize team bonding activities, offsites and events.Provide holiday and absence cover to other assistants across Europe.Assist with ad hoc project work as and when required by the managers.Skills and ExperienceAt least 5 years' experienceas a top management assistant in a dynamic, international company, ideally in theprivate equity, financial services, consultancy, or law sector. Excellent English and Portuguese language skills (written and spoken);Advanced working knowledge of the Microsoft Office Suitewith a high affinity to working digitally (Outlook, Teams, SharePoint, OneNote, OneDrive).Experience in managing multiple executives simultaneously, with the ability to adapt to differing needs of the stakeholders.Ability to plan and make accurate judgement on prioritising tasks.Proactive, pragmatic and efficient working style with little guidance.Reliably deliver high quality results by paying attention to detail.Act with integrity and discretion, treating sensitive information and documents confidentially.Open-minded, empathetic individual with a positive 'can-do' attitude, able to build strong working relationships.Why Hiscox?Healthy work-life balance with our 35h/week and hybrid working system;Holidays: 25 days + 2 Hiscox Days (Extra two Annual Leave);Health insurance, gym allowance, pension plan etc.;After 5 years work 1 month sabbatical leave;Team spirit with many opportunities to engage and an open culture.Work with amazing people and be part of a unique culture
