The Senior Executive Assistant provides comprehensive administrative and logistical support to the Executive Board, primarily to the CEO, CSO, and CFO.
This role demands exceptional organizational skills, a proactive attitude, and discretion when handling sensitive information.
The assistant acts as a gatekeeper, managing the executive's schedule and ensuring seamless task execution.
Additionally, the role involves supporting the Investor Relations (IR) and Business Development (BD) activities under the guidance of the Director of IR & BD.
Key Responsibilities:Executive Support: Manage calendars, schedule meetings, appointments, and travel arrangements.IR and BD Activities: Coordinate IR events, prepare investor meeting calendars, organize IR dinners, deal roadshows, and meetings.
Support BD activities as needed and assist the Head of IR & BD.Communication and Documentation: Prepare and edit correspondence, presentations, and other documents.
Conduct research and compile data for executive review.
Handle emails and communications promptly.Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
Liaise with stakeholders and ensure meeting logistics are arranged.Travel Management: Arrange detailed travel plans, prepare itineraries, and process expenses.Confidentiality: Handle sensitive information with discretion and ensure compliance with company policies.Additional Duties: Perform other tasks as assigned, act as liaison within the organization, and support travel as required.Your Profile:Education: Bachelor's degree in Business Administration, Communications, or related field preferred.Experience: Proven experience as an executive assistant supporting C-level executives preferred.Skills: Proficiency in English, excellent organizational and communication skills, proficiency in Microsoft Office, ability to multitask, and high professionalism.Personal Attributes:Discretion, proactive, adaptable, resourceful, and resilient.
Strong problem-solving skills and ability to work independently and in teams.Work Location:2 days a week in our new Porto Office.
Why Join Us?Join Moon Lake, a dynamic biotech company, and enjoy a supportive learning environment, impactful work, flexible hybrid work arrangements, and clear career progression paths.
Our Core Values:We do Stellar ScienceWe go beyondWe unlock valueAbout Us:Moon Lake Immunotherapeutics is a stage biopharmaceutical company focused on innovative treatments for inflammatory diseases.
Founded in 2021, headquartered in Zug with hubs in Cambridge & Porto.
Further information is available at our website.
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