THE COMPANY At MCR Global, we are a leading Programme Management provider. Since 1977, MCR has delivered planning, cost/schedule analysis, acquisition management and programme assessment solutions to help government and commercial clients successfully lead their programs. MCR?s 400+ professionals provide critical thinking and integrated solutions to acquisition professionals, helping customers become more efficient and effective in running complex programmes.
Do you have previous conference and accommodation experience? Are you looking to play a meaningful role in a creative environment? If so, we are searching for someone like you to join our team of experts supporting NATO.
We are actively seeking a highly personable and technically astute Assistant Conference Services & Student Accommodation Specialist. The ideal person for this role will have experience providing student and conference support within NATO, the MoD, civil service, the wider armed forces or a defence organisation. You will be responsible for various tasks related to technical support. This work is located in Oeiras, Portugal and will suit those either already living there or willing to work within that location unencumbered. Sound like a great fit?
Your daily role responsibilities will include:
Assist and support the Principal Assistant (Team Lead CMCS) in maintaining the Conference Services portal.
Liaison with local hotels on agreements for student and visitor accommodation.
Prepare and distribute information packages for customers.
Assist the Principal Assistant (Team Lead CMCS) with the development of registration sites for onsite conferences and events.
Assist the Principal Assistant (Team Lead CMCS) for the following services: accommodation, transportation for participants, facilities, signage and additional conference requirements.
Assist in coordination of catering/hospitality functions requirement for events including liaison with catering staff.
Liaise, in coordination with the Principal Assistant (Team Lead CMCS), between customers and Creative Media Conference Services for all graphic, media and print requirements.
Ensure that an adequate supply of support material is on hand for each meeting and or conference.
Maintain the NCI Agency conference room booking system.
Coordinate with contract cleaning staff to ensure conference rooms are ready for use.
Provide support during onsite conferences and events, e.g. hosting, onsite registration process and information desk services.
Support the Principal Assistant (Team Lead CMCS) with specific conference action plans from inception through completion.
Passionate about this opportunity? Here are the basic qualifications we are looking for:
You possess secondary education and basic training in business administration, public administration or related discipline.
Working knowledge of word processing and spreadsheets.
Basic knowledge of graphic presentations.
Advanced knowledge of databases.
Prior conference coordination or event planning experience.
Prior experience of working in an international environment comprising both military and civilian elements.
Knowledge of NATO responsibilities and organisation, including ACO and ACT.
Ability to obtain and maintain a NATO Secret Security Clearance.
EQUAL OPPORTUNITY EMPLOYER
MCR, LLC is an equal opportunity/affirmative action employer. All applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, colour, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
If you are passionate about a future at MCR and wish to learn more about current opportunities, please visit www.mcri.com.